IOI Loders Croklaan

Personal Assistant - Tema

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Job

Active since 19-04-2017 Job category Secretarial / Office Management...
Location Tema Level Entry level / Graduate
Educational level Vocational / Diploma / As... Employment type Fixed term contract with option...
Hours 40 Salary -

Summary of Position

To provide a strictly, comprehensive, private and confidential personal support to the General Manager in the day-to-day administration and operations of the office.

General Duties:

  • Act as a first point of contact in dealing with correspondence, visitors and phone calls
  • To co-ordinate all senior management travel and accommodation arrangements in and out of Ghana
  • Arrange all documents required for visa processing, as well as flight tickets
  • Liaise with General Manager to plan and coordinate itinerary of all visiting Members of Management
  • Arrange and schedule all meeting request as directed by the General Manager
  • Planning and organizing events in a timely and orderly manner
  • Typing, compiling and preparing reports, presentations and other correspondence
  • Manages diary of General Manager and ensures all appointments timelines are adhered to
  • To arrange meetings and ensure availability of all required logistics, including refreshment.
  • Take action points and write minutes of meetings when necessary and as instructed by the General Manager,
  • To ensure the effective management and update of all relevant databases.
  • Ensure strict management and proper filing of documents in a chronological manner
  • To professionally represent IOI Loders Croklaan Industries at any meeting or event
  • Commit to working proactively to support both the General manager and other team members
  • Other Duties:
  • To perform any other duties as directed by the General Manager or his Assistant
  • Departmental Relations
  • Maintain contact with all Line Managers with respect to meetings and other events.
  • External Relations
  • Maintain contact with hotels and restaurants for meetings, accommodation and other events
  • Maintain contact with OSD-Europe for travelling and accommodation arrangements
  • Responsibility for Company Asset
  • Responsible for the strict adherence to company’s confidential information and maintenance of all working tools

COMPETENCIES

  • Educational Qualification

HND in Business management/ Secretaryship or its equivalent.

  • Previous Experience

A minimum of 2 years’ experience in similar role

  • Technical Skills
  1. Strong verbal and written communication skills
  2. Fluent in both English and French
  3. Excellent knowledge and use of Microsoft office
  4. Accuracy and attention to details
  5. Excellent negotiation skills
  • Personality
  1. Team player- Ability to relate and work in cooperation with people at all levels.
  2. Must be proactive and exhibit good time management
  3. High Level of confidentiality and integrity
  4. Effective verbal and written communication skills
  5. Organisational skills and the ability to multitask
  6. Flexibility and adaptability
  7. Proactive and ability to take initiatives
  8. Efficient, flexible and self-motivated
  9. Demonstrates high level of sound work ethics

Company profile

The Choice for Shea and IOI Loders Croklaan

Shea grows in West-Africa only and IOI Loders Croklaan, with offices in Ghana and Burkina Faso, is active in eight countries in West-Africa.

IOI Loders Croklaan, part of the Malaysian IOI Group, is a global producer of oils, fats and nutritional ingredients. The core business is currently focused on palm oil, palm- and Shea-based fractions for applications in the food industry worldwide.

Manufacturing facilities are based in the Netherlands, United States, Canada and Malaysia and sales offices are located worldwide.

For more information, you can contact Mr Zachariah Adomako on +233-303-200088 or e-mail to: zachariah.adomako@ioiloders.com



More information
This listing is a full-time job

Job category Secretarial / Office Management / Personal Assistant
Industry / Industries Food
Region Ghana
Keywords Personal Assistant

Contact information

Name Zachariah Adomako

Location

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